Scarborough PLAYERS annual general meeting

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Please Join Us!

Date: Tuesday, August 20, 2024

Time: 7:00 p.m.

Format: Hybrid

Location: The Estate – 51 Estate Drive and via Zoom

As an SMT member, you are invited to attend and hear about our successes and challenges this past season and our new initiatives for the coming year. We will be presenting our AGM in a hybrid format so you can join us in person or via zoom!

Our AGM provides opportunities to meet and see friends and colleagues again and to renew acquaintances. Also, there will be an overview of the past season and a preview to the next season.

Come and find out how our first full season in three years went and about our plans for the upcoming season.

Everyone is welcome to attend but only members can vote at the AGM.

If you’re not a member yet, you can still purchase a membership for this year online at the Theatre Scarborough website or by reaching out to membership secretary, Jan Harvey at membership@smt-theatre.com. All those attending the meeting will have their names entered into a draw to win complimentary membership for the 2024/2025 season.

If you wish to attend in person, please RSVP to Jan Harvey no later than August 20th at

membership@smt-theatre.com or register for the Zoom meeting here: https://us02web.zoom.us/meeting/register/tZUocu2qqD0vGNcJT4BTViTjKtlmFH3s77KU

You must RSVP or register to attend!!!

The agenda, last year’s minutes, the annual report, and financial reports will be sent out closer to the AGM date. Please note that the AGM will be recorded for accuracy purposes, but it will not be shared.

Please note we will be suggesting a change to our accounting firm this year and therefore will be putting a motion forth to amend a motion from our previous AGM as follows:

Motion: to amend the motion from the August 22, 2023 Annual General Meeting “to appoint the firm of Hogg, Shain & Scheck Professional Corporation as the Accounting firm to provide SMT Season 2022/2023 and 2023/2024 Notice to Reader” by striking the words “and 2023/2024”.

SMT Board of Directors Elections

There will be an election for the 2024/2025 Board of Directors and we always look forward to having some new members with new ideas to help SMT continue to evolve and grow. All current members of SMT can stand for election and/or vote in the election.

If you are interested in serving on the Board please send a note to Mike Scott, Election Chair at smt_agm@theatrescarborough.com. There will be an opportunity for nominations at the AGM but it will help things run more smoothly if we know about your interest in advance.

If you’d like to chat about what it’s like being on the board and what opportunities are available to board members reach out to Dot at president@smt-theatre.com or by phone/text at 647-208-2907. She’s always happy to chat about all things SMT.

The Board of Directors consists of no fewer than 9 to a maximum of 13 members which includes:

- One President

- One Vice- President

- One Treasurer

- One Secretary

- Up to 9 members at large

If you have any questions about this process, please feel free to email at

SMT_AGM@theatrescarborough.com for more information.

Come and help us shape our company!